Operational management
O1 Routing
O2 Fuel usage
O3 Road traffic collisions
O4 Passenger safety
O5 Specialist operations
O6/7 Security and counter terrorism
Adhering to safe and efficient routes is important. Therefore, O1 Routing requires you to let the auditor know how routes are planned, taking into consideration: whether a journey is a single or multi-drop consignment, whether any consignments are time sensitive, the vehicle’s size and dimensions, what software you use, how you approach sensitive locations. Routes should consider road charging schemes, clean air zones, tolls and the impact on working time and drivers’ hours. Be prepared for the auditor to ask about how routes are adhered to.
You can use Annex 1 - Owner van driver daily log or an alternative method to record distance travelled.
Fuel usage should be monitored by dividing vehicle’s distance travelled (odometer readings) by the amount of fuel drawn (fuel card or receipts) over a period of time.
To show information for O2 Fuel usage, you can use Annex 1 - Owner van driver daily log or an alternative method to keep note of Fuel and AdBlue (if applicable) usage and distances travelled, and make sure the log is retained for a minimum of 12 months.
Any road traffic collisions should be recorded as per requirement O3 Road traffic collisions. You can use Annex 1 - Owner van driver daily log or an alternative method to do this, and make sure the log is retained for a minimum of 12 months.
Though you may not routinely carry passengers as part of your operation, you may carry passengers on occasions. Therefore, for requirement O4, you must declare to the auditor that you’re aware the passenger must wear their seatbelt and is instructed to be a good co-driver by not causing a distraction.
O5 Specialist operations (if applicable)
Specialist operations include, but are not limited to:
Dangerous goods
Hazardous and non-hazardous waste
Abnormal indivisible loads (AIL)
If this applies to you, you must show the auditor that the risks associated with the specialist operations you undertake are managed so that they do not endanger any passengers or other road users. You can do this by showing evidence of your ADR licence classes and expiry dates.
O6/O7 Security and counter terrorism
For O6 and O7, you must show the auditor that you’re aware you must safeguard against security breaches, terrorism threat and potential theft of your vehicle, its load, fuel and equipment and you remain vigilant to:
Safety and security of my vehicle and its keys
Security measures when stopping for breaks and rest
Leaving a vehicle engine running for operational purposes
Hijack through unauthorised passengers or hoax enforcement officers
Reporting theft and suspicious activity to the authorities
Any suspicious terror activity should be reported as a bomb threat or suspect device will be reported to the police by calling 999.